How to Print Checks from QuickBooks Desktop?

While most small businesses have switched to internet payments, many still prefer paper checks. QuickBooks Desktop includes useful payment management options for organizations that take paper checks in addition to payment apps, debit cards, and internet banking. Users can produce, print, and track checks to pay bills, cover expenses, and make product and business transactions. QuickBooks Desktop also contains capabilities that make the process of sending checks, issuing paychecks, and using other tools easier. In this tutorial, we will explore how to interact with checks in QuickBooks Desktop.

In QuickBooks Desktop, How do you create and modify checks?

QuickBooks Desktop allows accountants to write many sorts of checks.

  • Regular checks: All fixed assets, inventory and non-inventory products, services, and other expenses can be paid with regular checks. In QuickBooks Desktop, you can access it by selecting the Banking menu and then Write Checks.
  • Checks for bill payment: When users use the Pay Bills option in QuickBooks Desktop, these are generated automatically.
  • Sales tax receipts: When firms pay their sales tax liabilities, these are created. They are located within the Vendors menu.
  • Payroll Liability Checks and Paychecks: The Employee Center page in QuickBooks Desktop allows you to access checks pertaining to wages, payroll taxes, insurance, and other expenses.
  • From the Banking menu, users can modify, delete, or invalidate checks, and choose the appropriate action from the drop-down menu that displays when they select Use Register.

In QuickBooks Desktop, How can I print checks?

Checks with preprinted accounts and check numbers can be used to enter payment information. In QuickBooks Desktop, you have two options for printing checks.

QuickBooks Desktop: Printing Checks Individually 

If you’re printing a single check at a time, follow the procedures below.

  1. You can write checks by clicking on the Banking menu.
  2. Once you have prepared or located a check that needs to be printed, enter the check number in the First Check Number area if necessary, and then click Print.
  3. Choose between Voucher, Standard, and Wallet styles for your check.
  4. Choose the appropriate printer and press the Print button.

QuickBooks Desktop: Printing Checks in Batches

Print many checks at once by following the procedures below.

  1. Select Banking>Check Writing from the drop-down menu.
  2. Exit the Write Checks window after selecting Print Later for each check that has to be printed.
  3. Depending on your needs, go to File>Print Forms and choose Checks or Paychecks.
  4. After you’ve chosen a bank account for the check payment, tick the checkboxes in the checkmark column for each check that has to be produced.
  5. Tap Print after entering the check number and selecting a check style.


You can print a check straight in QuickBooks Online after creating a check to pay for expenditures. Standard or voucher checks can have different print settings.

Select Checks to Print from the drop-down menu. (To get there, go to the navigation bar and select Transactions (or Expenses, depending on your arrangement) > Print Checks from the drop-down menu.) Choose 1 or 2 for the number of checks on the first page (if printing a full page of 3 checks, it defaults to 3). Press the Print button to get started.

Checks can be printed on practically any printer, including inkjet, laserjet, and offset printers. Watermarks and even thermochromatic ink are available on some check printers, but any basic home-office printer will suffice.

Business checks are longer than normal checks but have the same width. The check is one portion, and the vouchers for the payee and issuer’s respective records are the other two parts.

QuickBooks allows you to print check numbers on your checks for easier tracking or view a record of transactions and check numbers for your account in the check register. You must specify the initial check number when printing checks.

It is absolutely legal in the United States to print your own business or personal checks, and no regulations prevent you from doing so. Printed checks, on the other hand, must adhere to a set of standards. Despite the fact that they aren’t needed by law, most banks require them.

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